Standard vs Customized Seminar Software: Choosing the Best Fit for Your Company
- February 21, 2023
- 8 min read
As a training manager or executive in an educational institute, you may face the difficult task of choosing new seminar management software. The current software solution you have been using may no longer be able to handle the increasing number of seminar participants, and it may be time to find a more suitable replacement.
When comparing the requirements for seminar administration, you will likely consider three options: purchasing an off-the-shelf seminar administration software, adapting a future solution to your specific needs, or continuing with the current software.
This decision is crucial, and you want to make the right choice. Once you make a decision, it will likely be binding for the next few years. Reversing the decision may be very challenging and costly in terms of time and money.
Therefore, it is essential to carefully consider your options and choose the solution that best meets your current and future needs.
Before making a decision between standard software or customized seminar administration software, it is important to ask the following questions:
- Is the budget sufficient to cover the cost of customizations or the development of seminar software?
- Are seminar management requirements critical to your core processes, or are they support processes?
- Do you have the necessary time and resources to oversee the implementation of a customized solution?
- Have you documented your seminar administration processes?
- Will deviating from standard software requirements help automate and digitize your processes?
- Do you require interfaces to other software systems, such as Moodle, CRM, ERP, Merchandise management, or Accounting?
- Will the seminar management software generate a positive ROI in relation to the total costs over a period of approximately 8-10 years?
The following table is intended to help you decide on Standard versus Customized seminar management software.
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What are the arguments for the introduction of Standard seminar management software? |
What are the arguments for the introduction of Customized seminar management software? |
|
✅ Small Budget |
✅ Budget is not the primary concern |
|
✅ Seminar management is not part of our core process |
✅ Profit is generated through the sale of events, such as courses, seminars, and training programs. |
|
✅ The introduction is brief and concise. |
✅ Implementing this will require time and resources. |
|
✅ No documentation required |
✅ Processes have been documented or are ready for documentation. |
|
✅ High importance on automation, aiming to automate 80% of our processes. |
✅ Automation and digitization are our top priorities |
|
✅ Don't require many interfaces, possibly only one for accounting |
✅ Require data exchange between the seminar management software and other systems |
Conclusion
If you are an educational institution, association, or corporate academy, digitization and automation should be priorities in seminar management. With the right implementation partner, you can successfully automate, scale, and increase sales.
For small academies with tight budgets, starting with a standard seminar management software that offers scalability is recommended. It's important to consider if upgrading to a customized solution is possible in the future.
Partnering with the right software provider and a good onboarding process can lead to time savings, a simple booking process, and a personalized participant portal that your customers will appreciate.
For those looking for a seminar management software solution, simplyOrg offers a user-friendly and customizable option that can meet your needs. simplyOrg can be tailored to your specific needs, ensuring you have the tools necessary to succeed in the future. If you're interested in learning more about how simplyOrg can help your organization, please contact us to discuss your needs and explore the possibilities.
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